Who owns the Sales Office Building? Was any Proposed CDD Work Items
1) Please provide a full explanation of the real estate tax issue pending with the CDD and Polk County. What is the current status?
2) Please provide a full explanation as to why the clubhouse bar license was suspended and what is being done to restore it.
3) The CDD should generate a spreadsheet of all required actions with required dates that involve the city, state and US government. This should be a G. Flint work item. I suspect that Item 2 would not have happened if this spreadsheet were in place and reviewed at every Board meeting.
4) If a resident of Lake Ashton is not a resident of Florida, that resident cannot vote in the CDD election. Elections rules need to be changed for CDD districts. G. Flint should determine what actions are required to get this resolved.
5) Require all CDD vendors to provide meaningful financial data, especially the restaurant and banquet facilities.
6) Review all CDD contracts to determine what changes are needed to ensure that the contracts protect the interests of LA residents and not the vendor. The CDD should be writing the contracts and not the vendor.
7 )Do the CDD contracts have an escape clause, for instance a 90 day termination clause? If not then rewrite the contracts. If necessary break the contracts and then re-bid them.
8 Create a long term maintenance and capital expense budget
a.Create a time line of projected maintenance and capital expense items. G. Flint should be able to provide this.
b.Determine a cost for each maintenance and capital expense item and include some appreciation factor. Again G. Flint should be able to provide this.
c.Factor these results into next year and subsequent years CDD Maintenance assessment.
d.All residents should pay their fair share of projected maintenance expenses not just those who happen to be there at the time the expense occurs.
9) J. Chickness provided the prior CDD Board with detail maintenance problems and they were never addressed in particular cracks in the exterior walls of the clubhouse and the roads. Does the new CDD Board have any leverage to get the developer to repair these problems?
10 )Review all utilities and insurance costs to determine if changes are required to reduce CDD expenses. Validate the answers to the following questions:
a.Who pays for the sales office utilities; who pays for the electricity when RVs are parked in the Sales Parking lot and are plugged in?
b.Who pays the electricity for pumping water into the ponds that are used to water the golf course? Who pays for watering the golf course?
c.Who pays for phone systems in the sales office, MX office, and management offices?
d.Does MX provide any funds to the CDD in return for using office space, insurance and electricity?
e.Who pays for electrical usage including A/C and insurance for the restaurant?
f.Should the management company reimburse the CDD for office space, electricity, phone service, and insurance?
11) Determine what the costs are for additional electrical metering or modifications to the phone system as a result of 5) and correct those items that are financially feasible.
12) Rewrite vendor contracts to insure that the vendors pay for their own electric, phone and insurance while using the CDD amenities.
13) Create a process to assure that all ballroom & meeting room rentals are in fact credited to CDD.
14) Create a usage policy for any persons or groups who use our facilities and earn a profit.
15) Review the LA Map and determine if all properties have been transferred to the CDD and validate this with the Polk County Assessors office.
16) Setup meetings with the special interest group on the roads to determine how the CDD can address the road issue.
17) Setup meetings with the Villages to determine what they did to get the courts to grant them many millions of dollars from their developer. I volunteer to be on that committee.
18) CDD money used to develop it?
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